Researchers interested in requesting a loan should first search our online database of specimen holdings, which can be accessed using Arctos. If, after searching our online database, a researcher has questions about our specimen holdings, they may contact Matt or Beth. In a request for more information, please include a sentence or two describing the project, as well as what was learned (or not) from searching our online database. In addition, please be as specific as possible in any request for information about our specimens when contacting us.
Once a researcher has identified specimens they would like to include in a loan request, the type of loan dictates the next steps.
Requests for non-destructive specimen loans must include the following:
Loans of non-destructively sampled specimens are typically made for 6 months. In general, a one-time extension of an additional 6 months will be granted if the extension request is made prior to the expiration of the original 6 month period. We may deny specimen requests if we cannot determine if appropriate facilities for housing and caring for specimens are available. Researchers are also required to provide copies of any required permits.
In general, the UWYMV will pay for shipping specimens to the requestor and the requestor will be responsible for paying for the return shipment.
All destructive sampling loan requests must include a summary of the research project that includes the following:
The destructive sampling loan request must also include a list of individuals from which materials are being requested. The list must be as specific as possible given the nature of the proposed project. For example, if just any representative material for a particular taxon is requested, please state that. If specific individual materials are required, they must be identified.
In general, tissues are shipped in ethanol. For tissues shipped in ethanol, the UWYMV will pay the shipping costs. If a researcher requests tissues be shipped frozen on dry ice, the researcher is responsible for all costs associated with shipping including both the dry ice and shipping costs.
For requests of particularly large numbers of tissues, the UWYMV may require researchers to pay for the cost of cryovials.
Researchers are also required to provide copies of any necessary permits before a loan request can be granted.
In general, the same policies as outlined in the above sections for researchers in the United States apply. But be aware that for international loan requests, the borrower will be responsible for providing copies of all relevant foreign import and export permits. If permits are not necessary for the species being requested, this information should be included in the loan request.
The UWYMV is happy to provide information with a couple of caveats. First, we will only entertain requests for information that cannot be accessed in our online database. Second, a request for information must include both the specific information being requested and an explanation for why the information is needed.